Job Posting — NMCSAP Accountant
Under general supervision of the Executive Director and in a collaborative leadership role, the Accountant
oversees all financial matters of the organization and oversees the work of a bookkeeping assistant. This
position requires a high degree of independent decision-making and accountability. The Accountant ensures
the organization and its staff are in compliance with agency financial policies, funding requirements
pertaining to fiscal accountability, and generally accepted accounting principles. NMCSAP has 15 staff,
operates on a $5.5M annual budget, receives 20-25 incoming grants and re-grants over $3.5M of funds to
over 20 sub-grantees and sub-contracts.
Bachelor’s degree in Accounting or related field
OR minimum five years of direct experience in non-profit bookkeeping and/or accounting
High degree of knowledge and proficiency with QuickBooks Enterprise desktop
Strong knowledge of generally accepted accounting principles and best practices
Familiarity with federal funding and regulations
Must be able to represent agency’s mission and social justice values when performing work
Ability to work independently
Conduct relationships in such a way as to promote mutual respect, public respect, and assurance
of financial credibility
This position is subject to Criminal Background Check (post-offer)
General Statement of Duties This list is not exhaustive and may be supplemented as necessary.
Budgeting: Work with the Executive Director to prepare the annual budget, oversee the budgets of
individual grants, prepare budget revisions when needed, generate year to date budget
comparisons, and forecast utilization of budgeted funds.
Receivables: maintain QB fund accounting of appropriate expenses for each grant to invoice,
ensure supporting documentation is available, prepare reimbursement requests to funders
including QB reports to support the reimbursement request, enter receivables and income in QB,
track and enter payments, coordinate with payer on any payment issues.
Payables: day to day entry and processing of payables including proper QB expense and fund
account coding, payment of checks and direct deposits for operating expenses as well as subgrantee
Payroll: maintain timesheets that reflect grant allocations, run payroll in Quickbooks, pay Federal
and state payroll taxes and 401k withholdings.
Prepare reconciliations of all agency bank and credit cards accounts
Prepare grant specific budgets and financial reports when needed for grant proposals and grant
Manage Journal Entries for items including depreciation, accrued compensated absence, prepaid
expenses and year end adjusting entries as recommended by auditor.
Prepare year end entries, W-2’s, and 1099’s.
Ensure timely filing of quarterly 941, state workers’ comp and state unemployment filings.
Assist Executive Director in preparation of financial files for audit. Coordinates activity with
auditors. Ensures state and Federal annual corporate filings are uploaded.
Prepare quarterly financial reports for presentation to the Executive Director and the Board.
Respond to all inquiries from federal grants (DOJ – Office on Violence Against Women).
Participate in federal financial webinars, conferences, and audits as required.
Assist Human Resources personnel in management of Personnel Policies, insurance benefits and
In partnership with the Executive Director maintain appropriate Fiscal Policies.
Attend Board and Committee meetings as requested by the Executive Director.
Assist Executive Director as needed in other financial tasks.
Ensure internal controls and appropriate authorizations/signatures are in place for all accounting
tasks and that fund accounting and approved cost allocations methods are used among grants.
Salary commensurate with education and experience. Range: $60,000 – $75,000.
Full-Time = 30 hours per week
Health Insurance – 100% paid by employer
Flexible work hours
Some travel required throughout NM. One national financial management conference/meeting
Start date: negotiable
NMCSAP is an Equal Opportunity Employer. To apply send resume, letter of interest and three professional
references to email@example.com. No phone calls, please. Questions about the position, start dates, etc.
will be accepted at this address.